CANCELLATION AND REFUND POLICY
All cancellations or registration changes must be made in writing to the Conference Managers at sheryl@outshine.co.nz.
Cancellations made prior to March 31, 2025, will be refunded less NZD $100.00 to cover administration costs. No registration refunds for full cancellations will be made after this date, and refunds for tickets to the social functions will be assessed on a case-by-case basis. You may elect to reassign your registration, in which case please contact the Conference Managers with the replacement delegate contact details.
Should your circumstances change, and you wish to attend on-site in Queenstown having registered virtually or need to change from an on-site registration to a virtual registration for whatever reason, you are able to do so at the early or standard registration rate, whichever applies at the time you make the change. You will be required to either pay or will be refunded the difference in registration pricing. From April 1, 2025, if you change from on-site to virtual attendance for whatever reason, you will not receive a refund for the difference in fees as the meeting will have incurred non-refundable costs for your on-site attendance.
If you have registered to attend on-site in Queenstown and the on-site component is cancelled due to circumstances out of our control, your registration will be transferred to an early bird virtual registration with the difference in registration cost, and social function ticket cost refunded to you.
If for reasons beyond the control of the Organising Committee, the meeting is cancelled outright, the registration fees will be refunded less a NZD $200.00 administration fee.
VIRTUAL CONFERENCE PLATFORM
The AMSIG Meeting is being delivered virtually, and as such, the Organising Committee and Conference Managers will provide clear guidelines on best-operating systems to use for optimum participation in the event for both attendees and sponsors. The Conference Managers will take no responsibility or accept requests for a refund if the guidance for viewing is not followed.
PHOTOGRAPHY/ VIDEO
The AMSIG Meeting is held in a public space, therefore we do not prohibit participants, exhibitors, sponsors, news organisations and other companies from photographing or video or audio-taping some meeting activities. Additionally, the Organisers may arrange for photos to be taken during the meeting. The Organisers reserve the right to use images taken at the meeting with your photograph and/or likeness in future marketing materials, including on the internet. The Conference Managers may also use images taken at the meeting with your photograph and/or likeness in future marketing materials, including on the internet, with the permission of the Organisers. Meeting attendees who prefer their images are neither taken nor published in any format, have the ability to object by sending an email request to the Conference Managers at sheryl@outshine.co.nz.
ON-SITE HEALTH & SAFETY
The Conference Managers, in conjunction with AMSIG Organising Committee and the Meeting Venue, are committed to providing and maintaining a safe and healthy meeting environment for all attendees, and to providing the information needed to achieve this. The Conference Managers, in conjunction with the AMSIG Organising Committee and the Meeting Venue, will take responsibility for providing health and safety procedures whilst onsite, however, all meeting attendees need to be aware of their own responsibilities.
Each meeting attendee is encouraged to play a vital and responsible role in maintaining a safe and healthy meeting environment through:
- Listening to the health and safety briefing onsite and/or;
- Reading the health and safety procedure document provided on-site at the registration desk.
- Ensuring all accidents and incidents that occur onsite at the meeting are reported.
- Informing the Conference Managers, a member of the AMSIG Organising Committee or a staff member at the Meeting Venue immediately of any health and safety concerns.
- Respecting your own personal safety and that of other meeting delegates and employees.
- Stay home if you are unwell, advise the Conference Managers, and switch to virtual registration.
- Follow all venue and public health guidelines and regulations.
INSURANCE
AMSIG and the Conference Managers will not accept any liability for losses associated with the meeting. Delegates are advised to arrange their own comprehensive travel and medical insurance, including insurance for personal possessions and financial loss due to cancellation or postponement of the meeting.
DELEGATE LIST
Personal information is collected on behalf of the AMSIG. A delegate list will be produced for the meeting including name, email address, organisation and region/country. It will be distributed to meeting attendees, sponsors and exhibitors and provided to future organisers of the AMSIG Meeting. This list will not be provided by AMSIG to any other third party. Should you not wish your details to be included on the list please indicate during the registration process.
